Accurate Document Summarization Tool

Imagine a situation: you've finished writing a document, already edited and proofread it. It's time to turn it in or send it to an addressee. Suddenly, you're asked to attach the summary to the file. It would be the task that requires extra steps, minutes, and effort from you - even more, if the text turned out to be long!

Or another situation: you've received a document that you have absolutely no intention to read, let alone understand. You may not even have time for that. So, what do you do? You use this document summarization tool, of course!

With the help of our generator, you won't have any problems when you have to summarize a document. It will leave only the most crucial parts that display the core message and key arguments. It can be indispensable for a variety of work or study-related cases. And by reading the article below, you will see what document summarizers you can find online.

✅ Two Types of Document Summary Tools

If you have decided to use an online document summary tool, you might be curious how it works. For that, we should dive deeper into the world of automatic summarization and its algorithms.

In essence, there are two types of automatic summarization:

• Extractive Summarization. The system trained according to this method aims to summarize a document by picking the keywords and sentences of most value. It scans the given text and finds the phrases that can be considered essential to the message. The algorithm defines the weights of each subset of words and sentences. Then, it ranks their value and similarity, composing a summary of the essential pieces.
• Abstractive Summarization. According to this algorithm, the tool selects words based on semantic understanding. Its work process resembles that of a human brain. Such a summarizer reinterprets the given text by scanning and analyzing it as a reader does. As soon as the message is clear to the generator, it produces an entirely new version of it. It selects the words from the dictionary to create a shorter text with the same essential information.

The specific generator above is a trainable extractive document summarizer. Even though it doesn’t work like a human brain, this algorithm regularly provides decent results. They will be definitely more predictable than those produced by an abstractive summarizer.

That can be explained by the fact that abstractive summarization deals with much more challenging aspects of the given text, such as its meaning and inference. Thus, this algorithm is relatively more complicated and unpredictable than the data-driven extractive summarization.

📃 Creating a Document in MS Word: 7 Tips

Most people have already worked with documents in MS Word. Even though Google Docs and programs for iOS get popular, Microsoft Word is still the most common program for editing and writing. While our document summarization tool works on shortening your text, we will tell you some tips on using MS Word. You can find more MS cheat sheets for students via the link.

1. Use keyboard shortcuts. Knowing them can help you work faster and more efficiently. The Microsoft website has a list of all the essential shortcuts. Here we want to remind you of the following:

   • Ctrl+S – saves the document;
   • Ctrl+O – opens the document;
   • Ctrl+A – selects all the text in the document;
   • Ctrl+Backspace - deletes the last word that was typed.
2. Try out Smart Lookup. This is one of the tools that can help you research while working on the documents. Select a word or sentence and right-click it. Then, click on “Smart Lookup.” It will search the word or phrase online and provide you with the results in the right corner of the screen.
3. Set another default font. Did you know that you can get rid of an unwanted font? If you prefer Arial to Cambria or Verdana to Times New Roman, Microsoft Word allows you to choose the default font. You can do that by clicking Format -> Font and then clicking Default.
4. Highlight a sentence or a square. When you hold down the Alt key in Windows and the Option key on iOS, you can click and drag the mouse. This way, you can draw a box within the document. It will help you to highlight all the words within the square.
5. Add a calculator to Microsoft Word. Many people do not know that you can add a calculator to a Microsoft Word document. Instead of exiting the document, you can do the calculations directly in the word window. To use the Calculator command, you need to go to the Quick Access Toolbar -> click More Commands and “Choose commands from.” After that, you can click “Calculator” to insert it into the document.
6. Capitalize quickly. With the hotkeys, you can quickly capitalize each word in the text. To use this tip, select the passage and press SHIFT+F3. It is the fastest available way to capitalize the text without rewriting it.
7. Insert different objects and equations. To put symbols, equations, and files into Word Document, click Insert -> Object. This way, you can add an Excel spreadsheet, a doc, a chart into your paragraph.

Thank you for reading the article! We would be happy to find out if our document summarizer or tips were of use for you.

🔗 References

• Understand Text Summarization and Create Your Own Summarizer in Python – Praveen Dubey, Towards Data Science
• Automatic Text Summarization with Machine Learning: An overview – Luís Gonçalves, Medium
• 16 Microsoft Word Tips You Need to Learn Now – Evan Dashevsky & Jason Cohen, PCMag
• 10 Tips and Tricks to Become a Master of Microsoft Word – CMIT Solutions